e-book Learn Excel 97 Through Excel 2007 from Mr. Excel: 377 Excel Mysteries Solved!

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  1. Learn Excel 97 Through Excel 2007 from Mr. Excel: 377 Excel Mysteries Solved!
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The lower half leads to a larger menu with various paste options, as shown in Figure When you need to click the Paste icon, this book says to select Home — Paste. When you need to select something from the Paste dropdown, such as Paste Values, this book tells you to select Home — Paste dropdown — Paste Values. Additional Details: In addition to Paste, several other icons have an upper icon half and a lower dropdown half:.

Ironically, the bottom half of the Options icon leads to a menu where one of the choices is Options. Additional Details: Excel introduces a new control called the gallery. The Cell Styles gallery on the Home tab of the ribbon is one example. Many other examples of galleries appear when you are working with charts or SmartArt graphics. A gallery has a row of thumbnail icons and three arrows along the right edge.

The theory is that you can browse the icons one row at a time, using the up and down arrows. However, I almost always tell you to open the gallery. This means to click the bottom arrow to see all the selections. Gallery controls do not have names, so I use the group name. In Figure 14, for example, the gallery is the only item in the Chart Layouts group. I would say, "Open the Chart Layouts gallery. When you click the bottom arrow icon, the entire gallery opens, revealing many more thumbnails see Figure Summary: The Excel interface is made up of many new controls, from the ribbon to detailed dropdowns to complicated dialogs.

You can easily navigate this interface when you understand how to read the directions in this book. Strategy: Many groups in the ribbon contain a tiny icons called dialog launchers. You can click an icon to return to the old-style dialogs. Figure 16 shows an example of a dialog launcher. Additional Details: It is difficult to describe the dialog launcher icon. If you enlarge the icon, you can see that it looks like the top -left corner of a square with an arrow pointing down and to the right. Figure 17 shows the detail of this icon.

Learn Excel 97 Through Excel 2007 from Mr. Excel: 377 Excel Mysteries Solved!

I am sure there is some artistic rationale why these pixels mean "take me back to the old dialog that I know and love," but I can't figure it out. Summary: If you want to use the Excel dialogs in Excel , watch for dialog launcher icons throughout the ribbon groups. Problem: With the ribbon, I can only see one-seventh of the icons at any one time. I find that I spend a lot of time on the Data tab, but I annoyingly have to keep switching back to the Home tab. Does Microsoft really think this is better?

Strategy: Microsoft provided the Quick Access toolbar to address this problem. You can add your favorite icons to the Quick Access toolbar and then, because the Quick Access toolbar is always visible, you can invoke your most-used icons without having to switch ribbon tabs so frequently. It initially appears above the ribbon, just to the right of the Office Icon, as shown in Figure If you right-click the Quick Access toolbar, you can choose to move it below the ribbon see Figure This gets your most used icons closer to the grid and provides room for a few more icons.

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When you find yourself using a ribbon icon frequently, you can right-click the icon and choose Add to Quick Access Toolbar, as shown in Figure This is the easiest way to customize the Quick Access toolbar. Gotcha: Some of the icons look similar to one another when moved to the Quick Access toolbar.

go with microsoft excel brief Manual

For example, both Goal Seek and Scenario Manager use a green crystal ball icon. To figure out which is which, you need to hover over an icon to see its ToolTip see Figure The dialog offers a dropdown of categories on the left. Below this dropdown is a list of icons from the category. Here's how you use this dialog:. Most Quick Access toolbar icons apply to every workbook. However, you can have 10 icons for every workbook and then add 3 additional icons for each specific workbook.

The 10 global icons appear first, followed by the 3 local icons. To do this, you click the item at the top of the left list and then click Add to add a vertical line between icons. If one of your favorite Excel or earlier commands is in this category, Microsoft completely left it out of the ribbon. The only way to access the command is by adding it to the Quick Access toolbar. Summary: You can customize the Quick Access toolbar to have your favorite icons always available. Problem: I can't find anything on the Excel ribbon. I used to use a lot of keyboard shortcuts. Microsoft completely eliminated the Edit menu, so what shortcuts do I use now?

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Strategy: Your old keystrokes still work; you just have to invoke them a bit more slowly than usual. Figure 23 shows the old Insert menu, where you can see that many of the menu items have underlined letters.

You can choose a menu item by continuing pressing its underlined letter. Many people who use Excel regularly memorize a few of these keyboard shortcuts. In Excel , any Excel keyboard shortcuts you memorized between the Edit and Window menus continue to work. A few of the keyboard shortcuts from the File menu still work, but others do not. To use an Excel shortcut, you press Alt and the first letter rapidly.

At this point, you can continue typing the rest of the Excel menu shortcut.